Terms & Conditions

BOOKING & CONFIRMATION: Tentative bookings will be held for 7 days, after 7 days any tentative bookings will be removed from our system. Bookings are only considered confirmed once the signed agreement and deposit has been received by Wildman Farm.

GUEST NUMBERS: Final menu selection and guest numbers are required 28 days prior to your event.

PAYMENT SCHEDULE:

Booking Fee equal to 25% hire fee required at time of booking, this fee is non refundable.

The remaining amount is to be paid 28 days prior to your event.

Bank transfer is our preferred payment method. A surcharge of 2.0% is applicable for Visa & MasterCard transactions.

FOOD & BEVERAGE: Is to be provided by the client.

DAMAGES/ THEFT: Financial responsibility for any damage or breakages to our equipment or property is the responsibility of the client. Although we will take utmost care, Wildman Farm do not accept responsibility for any personal belongings, equipment or gifts that are bought on to the property. Due to the nature of the building, we ask that items are not affixed (Screw/Nail/tape or Blue tac) to the walls, stonework or fixings. Stonemason fees are not cheap!

CLEANING: General cleaning is included in the cost of the event however, if substantial additional cleaning is required following your event the costs will be invoiced to the client. No confetti, table scatters, Bubbles, glitter or rice allowed, only fresh or dried flowers are allowable as ‘confetti’.

ALCOHOL: Is to be provided by the client.

SMOKING/VAPING: As Wildman Farm is surrounded by farm lands, smoking is only allowed in the Car park area. Fines will be issued if found smoking outside the Car park especially near crops.

CANCELLATION: Should you need to cancel your event under 6 months from the scheduled date a charge of 25% of the minimum spend required for your event is applicable. If less than 3 months’ notice is given a charge of 50% of the minimum spend will be charged. Full expected event revenue is required within 1 months of your event and this amount is non-refundable.

POSTPONEMENT OF EVENT: In the event the Client chooses to or, the Client is forced to postpone the event due to reasons outside of the control of either parties (including those outlined in the Force Majeure Clause below), Wildman Farm will work with the Client and endeavor to find a mutually agreed date to reschedule. Where the parties cannot mutually agree to an alternative date and for whatever reason, the event cannot be rescheduled, the Booking Fee and any additional payments due as per the payment schedule to the date of cancellation, made to Wildman Farm remains non-refundable or transferable. Wildman Farm agrees to hold in credit any amounts for 12 months from the original event date, for the Client to use towards a rescheduled event. Please note that unless agreed otherwise all postponed weddings will be liable to pay their original date pricing or the new date pricing, whichever is higher ( ie a date that moves from a Saturday to a Sunday will still be liable for the original Saturday Barn hire fees as this date was the product originally purchased and likely could not be resold.)

Should the client wish to postpone the event when legally the event could have proceeded as planned but causes mere inconvenience such as not being able to dance or guests not being able to attend Wildman Farm will allow up to one postponement fee free postponement, however this will be limited to an available Monday-Friday date. Postponing to a Saturday/Sunday date in high season will incur an additional room hire fee to be paid.

FORCE MAJEURE: If Wildman Farm is unable at any time to perform any of its obligations whether wholly or partly by reason of any Cause Beyond Its Control (including without limitation, pandemic, accident or ill health, inclement weather, strikes, lockouts, bushfires), Wildman Farm may give written notice to that effect to the Client, giving full particulars of such force majeure in which case the obligations of the Client under these Terms will, to the extent that they are affected by the force majeure, be suspended during the term of the force majeure. Wildman Farm will not be liable for any loss or damage suffered by the Client as a result of any loss or interference caused by such force majeure events. This clause does not apply in circumstances where the “Cause Outside Its Control” still makes the Booking possible, but you cancel the Booking or vary the Booking because the alleged “Event Outside Our Control” causes mere inconvenience or changes the Booking in a manner that does not suit you. In this instance, any fees and charges that are deemed non-refundable remain so and Wildman Farm is only obliged to use its reasonable endeavours to provide an alternative date. Where an alternative date can be provided, Wildman Farm may credit any amount paid already, but this is done so at the sole discretion of Wildman Farm.

2024 & BEYOND RATES: A 5% increase in all pricing is applicable for events booked for 2024. An additional 5% on prior year on year increase is applicable to events booked for 2025 and beyond.

PUBLIC HOLIDAYS: A 15% surcharge is applicable for all hire charges for events booked on public holidays. Please note that Sundays before a public holiday are treated as a Saturday when calculating costings.

LATE EXIT: An additional fee of $300 per hour or part thereof is applicable should you or your guests not exit the venue at the agreed event finish time.

PROPERTY ACCESS: Access to the Site and Barn is available from 8am on the day of your event. An earlier access time may require an early access fee to be paid. Please check with your Wildman Farm contact to discuss. All items must be removed from the Site at the conclusion of your event. Wildman Farm will assist with this and store your items for collection the next day. Where possible Wildman Farm will allow early access or later bump out times but this is entirely dependent on our event schedule and will need to be discussed with your Wildman Farm contact and early/late access will not be able to be confirmed until 7 days prior.

RESPONSIBLE SERVICE: To ensure that your guests receive the best experience please serve alcohol responsibly.

NOISE: Wildman Farm reserves the right to adjust volume of music should it be deemed excessive or offensive by the venue. For the comfort and safety of other guests and neighbors. We ask that all guests departing do so in a quiet and considerate fashion.